For Schools Involved in the AV1 Robot Project

DfE Alternative Provision Innovation Fund:

The Telepresence Robot Collaboration

Thank you for agreeing to be part of the very exciting AV1 project which aims to;

find out how a telepresence robot can improve transition for pupils with medical needs,
enabling them to remain connected to their home school,
stay in touch with their peers and return to school more smoothly.

We have created a series of resources to support you to introduce the use of AV1 to your staff and your pupils, and to make its use within school as easy as possible. If there are any other resources that you need, or if you want us to come to your school to give a presentation, then please contact us

Please click on the link below to take you to the named resource:

(Please note coding system: HS = Home School, PP = Parent and/or pupil, LP = Lead Practitioners (from hospital school/medical AP)

HS1 – Information sheet – background information to the project and privacy notice

HS2 – data processing – this gives more details about how the data from the project will be collected and processed

HS3 – sub processor information – you may require this if you want names of the servers which undertake the processing and where the data is processed

HS4 – pupil baseline information which you are required to complete and return to your names person when you start using AV1

HS5 – this is the Terms and Conditions document for schools to sign in order to participate in the project

HS6 – Expressions of AV1 – may be useful to put onto the classroom wall so that pupils and teachers know what the expressions mean

HS7 – letter to parents of other pupils in the class/school/year group to explain the purpose of AV1 and the project

HS8 – pupil tracking form – for school to complete every 6 months to return data

Copy of LP6 – this is a personal development scale that should ideally be undertaken by the pupil themselves or can be completed by yourselves, the home school, or by the hospital school/medical AP

LP1 – AV1 Users Handbook – step by step guide to using AV1

LP2 – a presentation with notes that you can give in a staff meeting to explain how AV1 works

LP3 – Introduction to AV1 – a presentation for parents. We would suggest you send out the letter to parents, then invite them in and show them the presentation, giving them an opportunity to ask questions

PP1 – Information for parent – privacy notice and general information for parents about the project

PP2 – Terms and Conditions document for parents/carers to sign, to indicate that they will abide by the ‘rules’ of using AV1

Support person PP2 – Terms and conditions document for any person that will be required to support the pupil in accessing the AV1 through the app at home

PP3 – Participant Assent Form